Updated February 5, 2003: 1-19; 3-40; 3-45; 6-4; 8-0; 8-24; 11-19; 11-19R; 11-38; 11-66; 11-66R
Updated February 10, 2003: 6-4
Updated March 10, 2003: 11-21R
Updated September 17, 2003: 1-26, 11-14, 11-38, 11-40, 11-41, 11-43, 11-43a, 11-43b, 11-44
Updated December 18, 2003: 11-0, 11-17, 11-18, 11-18R, 11-22, 11-27, 11-27R, 11-31
Updated September 24, 2007: 8-42
Updated July 23, 2008: Section 8 Updated December 8, 2008: Section 11 Updated January 12, 2009: Section 3 Updated February 9, 2009: Section 1
1. School Board Bylaws and Organization
- 1-1 Title and Authority
- 1-2 Eligibility of Members
- 1-3 Election, Terms of Office, Vacancies, and Oath of Office
- 1-4 Compensation and Expenses
- 1-5 Authority of Members
- 1-6 Orientation of New School Board Members
- 1-7 Officers: Election
- 1-8 Duties of President, Vice-President, and Secretary
- 1-9 Officers: Vacancies
- 1-10 Voting Procedures
- 1-11 Committees
- 1-12 Policy Formulation
- 1-13 Policy and Bylaws: Adoption, Amendment, Repeal, and Supension
- 1-14 Formulation and Adoption of Regulations
- 1-14.1 School Board Effectiveness
- 1-15, 10-13 Complaints Regarding Employees
- 1-16 Board/Staff Communications
- 1-17 Statutory Meeting
- 1-18 Meeting Procedures
- 1-19 Agenda Preparation
- 1-20 Board Minutes and Recording Votes
- 1-21 Special Meetings
- 1-22 Executive Sessions
- 1-23, 10-11 Citizen Participation
- 1-24 Location of Board Meetings
- 1-25 Attorney for the Board
- 1-26 Recordings of Presentations to Board
- 1-27 Cancellation of Board Meetings
- 2-1 Purpose and Objectives
- 2-2 Equal Employment Opportunity
- 2-3 Administration Salary Schedule
- 2-4 Consultants
- 2-5 Working Days/Hours of Employment
- 2-6 Lines of Responsibility
- 2-7 Communication with Employees
- 2-8 Administrative Leeway in Absence of Policy
- 2-9 Review of Administrative Decisions
- 2-10 Conventions, Conferences, Committees, Meetings, and Institutes
- 2-11 Evaluation of the Administrative-Supervisory Staff
- 2-12 Job Descriptions
- 2-13 Superintendent: Qualification, Selection, and Appointment
- 2-14 Evaluation of Superintendent
- 2-15 Administrative and Supervisory Personnel
- 2-16 Principals
- 2-17 Assistant Principals
- 2-18 Demotion/Suspension/Termination/Transfer
- 2-19 Faculty Senates
- 3-1 School Calendar
- 3-2 School Day
- 3-3 Emergency Drills
- 3-4 Emergency Closing of Schools
- 3-5 DELETED
- 3-6 DELETED
- 3-7, 10-1 Philosophy, Mission, and Goals
- 3-8 Organizational Pattern
- 3-9 Curriculum Guides and Courses of Study
- 3-10 Special Education (Students With Disabilities)
- 3-10R Special Education (Students With Disabilities), Regulations
- Special Education Regulations, UNDER REVIEW
- 3-11 Special Education (Gifted and Talented Students)
- 3-12 Student Assistance Team
- 3-13 Driver Education
- 3-14 Drug Education
- 3-15 Alternative Education Program (AEP)
- 3-15R Alternative Education Program (AEP), Regulations/Procedures
- 3-16 Vocational Programs "Guidelines" Advisory Council and Craft Committees
- 3-17 Controversial Issues
- 3-18 General Educational Development Test (GED)
- 3-18R General Educational Development Test (GED), Regulations
- 3-19 Supplemental Programs and Events
- 3-20 Lesson Plans
- 3-21 Federal Programs
- 3-22 Accessibility (Sect 504, Americans With Disabilities Act) (Under review Summer 2000)
- 3-23 Limited English Proficiency
- 3-24 Class Size
- 3-25 Grouping
- 3-26 Homework
- 3-27 Field Trips
- 3-28 Outside Speakers and Assemblies
- 3-28R Outside Speakers and Assemblies, Regulations
- 3-29 Student Teachers
- 3-30 Textbooks and School Supplies
- 3-31 Textbook Adoption
- 3-32 School Library-Media Centers
- 3-33 Selection Policy for Instructional Media
- 3-34 Loan of Library Materials to Public Libraries
- 3-35 Complaints Regarding Educational Materials
- 3-35R Complaints Regarding Educational Materials, Regulations
- 3-36 DELETED
- 3-37 DELETED
- 3-38 DELETED
- 3-39 DELETED
- 3-40 Homebound Instruction
- 3-41 Community Schools
- 3-42 Adult Education
- 3-43 Private Tutoring
- 3-44 DELETED
- 3-45 Technology Acceptable Use Policy
- 4-1 Project Financing
- 4-2 Board Inspection and Acceptance of New Facilities
- 4-3 Naming of Facilities
- 4-4 Construction - Contracts, Bidding, and Awards
- 4-5 Site Acquisition Procedures
- 4-6 Architectural Firms
- 4-7 Educational Specifications
- 4-8 Facilities Planning
- 4-9 Facilities Development Goals
- 4-10, 10-19 Authorized Use of School Facilities, Materials, and Equipment
- 4-11 Custodial Services
- 4-12 Loitering on School Property
- 4-13 Buildings and Grounds Security
- 4-14 Accident Prevention and Procedures
- 4-15 Safety
- 4-16 Energy Management
- 4-17 Davis-Bacon Act
- 4-18 Use of Copy Equipment - Fees for Obtaining Copies of Public Documents
- 5-1 Goals and Objectives
- 5-2 Appointment of School Board Treasurer
- 5-3 Signatories
- 5-4 Depository for Funds
- 5-5 Investment of Funds
- 5-6 Fiscal Control
- 5-7 Revenue
- 5-8 Budget Adoption Procedures
- 5-9 Expenditure of Funds
- 5-10 Budget Line Item Transfer Authority
- 5-11 Purchasing Procedures
- 5-11R Bidding Procedures
- 5-12 Requisitions
- 5-13 Payroll Procedures
- 5-14 Tax Sheltered Annuities
- 5-14R Tax Sheltered Annuities Regulations
- 5-15 Accrual Accounting
- 5-16 Financial Reports and Statements
- 5-17 Audits
- 5-18 Bonded Employees
- 5-19 Pecuniary Interest
- 5-20 Student Activity Fund Management
- 5-21 Sale of School Property
- 5-21R Procedure for Disposing of Surplus Property Having an Appraised Value of Less than $300
- 5-22 Business Franchise Certificate
- 5-23 Quasi-Public Funds
- 5-24 Individual School Fund Management
- 6-1 School Lunch and Breakfast Services
- 6-2R Sale of Non-Nutritious Foods
- 6-3 Offer Verses Serve
- 6-3R Offer Verses Serve
- 6-4 Collection of Lunch Money
7. Educational Personnel Development
- 7-1 Orientation for New Personnel
- 7-2 Personnel Evaluation
- 7-3 DELETED
- 7-4 Coaches' Cooperative Evaluation Procedure
- 7-5 Professional Growth
- 7-5R Professional Growth - Teacher Handbooks
- 7-6 Attendance at Professional Meetings
- 7-6R Professional Meetings Related to Athletic Assignments
- 7-7- Project Teach
8. Personnel Management (Click for Complete Policy)
- 8-1 Personnel Policies Related to Employment in Preston County
- 8-2 Employment of Professional and Service Personnel
- 8-3 Professional Personnel Certification
- R 8-3-1 Highly Qualified Teacher
- R 8-3-2 Professional Certification Requirements
- R 8-3-3 Renewal of Professional Teaching Certificates
- R 8-3-4 Permanent Professional Teaching Certification
- R 8-3-5 Renewal of Professional Administrative Certificate
- R 8-3-6 Permanent Professional Administrative Certificate
- R 8-3-7 Tolling of License and Registration Requirements
- R 8-3-8 Reimbursement for Tuition Costs
- R 8-3-9 Issuing Permits to Non-School Persons Who Are Employed or Volunteer as Athletic or Extracurricular Coaches for Middle and High School Programs
- R 8-3-10 National Board Certification
- R 8-3-11 Revocation of Teaching Certificates
- 8-4 Service Personnel Certifications and Competency Exams
- 8-5 Priority Placement of Classroom Teachers or Service Personnel Following the Consolidation or Merger of Two or more Schools
- 8-6 Employee Medical Examinations
- 8-7 Tuberculin Examinations
- 8-8 Drug and Alcohol Testing
- 8-9 Employee Grievance Procedure
- 8-10 Employee Code of Conduct
- 8-11 Personal Leave Benefits
- 8-12 Personal (Sick) Leave Bank
- 8-13 Personal Leave Donation Program
- 8-14 Vacation Policy
- 8-15 Leave of Absence
- 8-16 Family Medical Leave of Benefits
- R 8-16-1 Definitions
- R 8-16-2 Employees Eligible for FMLA
- R 8-16-3 Intermittent or Reduced Leave Schedule
- R 8-16-4 Notice Requirements for the Board
- R 8-16-5 Notice Requirements for Employees
- R 8-16-6 Certification of Need for Family Leave
- R 8-16-7 Restoration to Position upon Return from leave
- R 8-16-8 Seniority and Employment Benefits
- R 8-16-9 Denial of FMLA Leave or Reinstatement to Former Position
- R 8-16-10 Special Rules for School Employees
- 8-17 Transfer of Personnel
- 8-18 Reduction in Force
- 8-19 Employee Seniority Rights
- 8-20 Separation of Personnel
- 8-21 Employee Resignation
- 8-22 Employee Fringe Benefits
- 8-23 Personnel Files
- R 8-23-1 Notification of Affected Employees of a Breach of Security of Consumer Information
- 8-24 Employee Suspension and Dismissal
- 8-25 Employee Strikes
- 8-26 Travel Regulations
- 8-27 Staff Political Activities
- 8-28 Employee Contracts and Compensation Plans
- R 8-28-1 Contract Procedures
- R 8-28-2 Compensation Guidelines
- R 8-28-3 Pupil/Teacher Ratio Supplemental Pay
- R 8-28-4 Service Personnel Salary Supplement for Training beyond a High School Diploma or a G.E.D.
- R 8-28-5 Salary Increments for Central Office and School Level Administrators
- R 8-28-6 Employees Separated from Payroll before Paydays
- R 8-28-7 State Minimum Salary Bonus for Classroom Teachers with National Board Certification and Reimbursement of Certification Fees
- R 8-28-8 State minimum Salary Supplement for Professional Personnel with Recognized National Certification in Speech-Language Pathology, Audiology, Counseling, School Psychology or School Nursing
- R 8-28-9 College Tuition Assistance for Instructional Personnel
- 8-29 Extracurricular Assignments
- 8-30 Service Personnel Extra Duty Assignments
- 8-31 Service Personnel Time Schedules
- 8-32 Workday for Bus Operators and Multi-Classified Bus Operators
- R 8-32-1 Bus Operator’s Beginning and Ending Work Station Agreement Form
- 8-33 Guidelines for Overtime and Compensatory Time
- 8-34 Work Day
- 8-35 Prevention of Racial, Sexual, Religious, Ethnic Harassment and Violence Against School Employees and Students
- 8-36 Prevention of Sexual Abuse and/or Molestation of Students
- 8-37 Substance Abuse and Tobacco Control
- 8-38 Drug-Free Workplace
- R 8-38-1 Verification of Receipt of Policy Form
- 8-39 Substitute Employees
- 8-40 Endnotes
- 9-1 Evaluation of the Instructional Program
- 9-2 Testing
- 9-2R Testing
- 9-3 School Classification
- 9-4 School Board Effectiveness
- 10-1, 3-7 Philosophy, Mission, and Goals
- 10-2 Relations with the Public
- 10-3 News Media
- 10-4 School-Sponsored Publications
- 10-5, 11-55 Student Publications
- 10-5R, 11-55 Student Publications
- 10-6 Advertising in the Schools
- 10-7, 11-60 Contests for Students
- 10-8 Individual School News
- 10-9 Fees and Fund Raising
- 10-10 Distribution of Outside Communications
- 10-11, 1-23 - Citizen Participation
- 10-12 Publication of Reports
- 10-13, 1-15 Complaints Regarding Employees
- 10-14 Gifts, Gratuities, and Fees to School Employees
- 10-15 Staff Directories
- 10-16, 8-20 Staff Political Activities
- 10-17, 1-11 - Committees
- 10-18 School Visitors
- 10-19, 4-10 - Authorized Use of School Facilities, Materials, and Equipment
- 10-20 Relations with other Agencies
- 10-21 Parent Organizations
- 10-22 Public Gifts
- 10-23 4-H Program
- 10-24 Before and After School Student Care Program
- 10-25 Public Relations
11. Students (Click for Complete Policy)
- 11-1 The Preston County Board of Education’s Commitment to Educational Quality
- 11-2 Person to Whom the Schools are Open
- 11-3 School Entrance Requirements
- 11-4 Home Schooling and the Admission of Home School and Private School Students to Preston County Schools
- 11-5 Inter-County/State Student Transfers
- 11-6 Intra-County Student Transfers
- 11-7 Student Rights and Responsibilities
- R 11-7-1 Married Students
- R 11-7-2 Pregnant Students
- R 11-7-3 Student Dress and Appearance
- R 11-7-4 Search and Seizure
- R 11-7-5 Cooperation with Law Enforcement Officers
- R 11-7-6 Disruptive Student Demonstrations
- R 11-7-7 Destroying or Defacing Property
- R 11-7-8 Student Maternity Leave Forms
- Form 11-7-8-1 Request for Maternity Leave
- Form 11-7-8-2 Request for Extended Childbirth Convalescent Period
- Form 11-7-8-3 Statement by Student on Maternity Leave Following Childbirth
- Form 11-7-8-4 Doctor’s Release to Resume Regular School Attendance
- 11-8 Student Complaints and Concerns
- 11-9 Staff and Student Relationships
- 11-10 Student Handbook
- 11-11 Voter Registration
- 11-12 Student Attendance
- R 11-12-1 Philosophy
- R 11-12-2 Policy Development
- R 11-12-3 Definitions
- R 11-12-4 County Coordinator of Attendance Responsibilities
- R 11-12-5 Principal Responsibilities
- R 11-12-6 Teacher Responsibilities
- R 11-12-7 Parent or Guardian Responsibilities
- R 11-12-8 Student Responsibilities
- R 11-12-9 Absences
- R 11-12-10 Dropout Prevention
- R 11-12-11 Encouraging Good Attendance
- R 11-12-12 Compulsory Attendance Ages
- R 11-12-13 Individual Exception to Four-Year Attendance Requirement
- R 11-12-14 Student Early Dismissal Precautions
- R 11-12-15 Work Permits
- R 11-12-16 Maintenance of Student Attendance Records
- R 11-12-17 Exclusions for Health Reasons
- R 11-12-18 Non-compulsory School Age Student Withdrawal
- R 11-12-19 School Attendance and Satisfactory Academic Progress as Conditions of Licensing for Privilege of Operation of Motor Vehicle
- R 11-12-20 Appeals Process for Absences
- R 11-12-21 Request for Individual Exception to Full-Day/Full-Year Attendance Requirement Forms
- R 11-12-22 Driver Eligibility Forms
- Form 11-12-22-1 Driver Eligibility Certificate for West Virginia Public School Students Form
- Form 11-12-22-2 Driver Eligibility Certificate for Non-Public School Students Form
- Form 11-12-22-3 Reinstatement Authorization Form
- 11-13 Student Code of Conduct
- R 11-13-1 Responsibilities of the Students
- R 11-13-2 Responsibilities of the Parents
- R 11-13-3 Violations of the Student Code of Conduct
- R 11-13-4 Procedures for Reporting Violations of the Student Code of Conduct
- R 11-13-5 Procedures for Investigating Reports of Student Code of Conduct Violations
- R 11-13-6 Board of Education Action and Reporting
- R 11-13-7 School Personnel Responsibility to Respond to Violations of the Student Code of Conduct
- R 11-13-8 Reprisal
- R 11-13-9 Dissemination of Student Code of Conduct Procedures and Training for Personnel
- R 11-13-10 Identification and Classification as a Persistently Dangerous School
- R 11-13-11 Violence Prevention and Intervention Training for Personnel
- 11-14 Student Discipline (Including Student Exclusion, Suspension and Expulsion)
- R 11-14-1 Corporal Punishment
- R 11-14-2 Detention of Students
- R 11-14-3 Physical Restraint and/or Removal of Unruly Students from a Classroom Environment
- R 11-14-4 In-school Suspensions and Exclusions
- R 11-14-5 Suspension of Students
- R 11-14-6 Expulsion
- R 11-14-7 Student Due Process Rights in an Expulsion or Long Suspension Hearing
- R 11-14-8 Board of Education’s Options for Conducting the Hearing
- R 11-14-9 Superintendent’s Authority in Conducting the Hearing
- R 11-14-10 Dangerous Student Designation
- R 11-14-11 Suspension and Expulsion of Handicapped Students
- R 11-14-12 Recording Suspension and Expulsion Information on the WVEIS
- 11-15 Supervision of Students
- 11-16 Student Conduct on Buses
- See 12-3 Student Conduct on Buses
- 11-17 Racial, Sexual, Religious/Ethnic Harassment of and Violence against Students and Employees
- 11-18 Harassment, Intimidation or Bullying Prohibition
- 11-19 Substance Abuse and Tobacco Control
- R 11-19-1 Definitions:
- R 11-19-2 Maintaining a Safe and Healthy ATOD Free Environment
- R 11-19-3 Enforcement Provisions for Student Violation of the Drug and Alcohol Provisions of this Policy
- R 11-19-4 Enforcement Provisions for Student Violation of the Tobacco Provisions of this Policy
- R 11-19-5 Enforcement Provisions for School Employees
- R 11-19-6 Enforcement Provisions for Members of the Public
- R 11-19-7 Policy Review
- 11-20 Student Records
- R 11-20-1 Definitions
- R 11-20-2 Student Rights
- R 11-20-3 Parent/Guardian Annual Notification of Rights
- R 11-20-4 Law Enforcement Units
- R 11-20-5 Parent/Guardian’s and Eligible Student Right’s to Inspect and Review Education Records
- R 11-20-6 Fees
- R 11-20-7 Limitations on Right to Inspect and Review Education Records
- R 11-20-8 Maintenance and Destruction of Education Records
- R 11-20-9 Request to Amend Education Records
- R 11-20-10 Parent/Guardian’s or Eligible Student’s Right to a Hearing
- R 11-20-11 Conduct of the Hearing
- R 11-20-12 Prior Consent for Disclosure of Records Required
- R 11-20-13 Prior Consent for Disclosure of Records Not Required
- R 11-20-14 Maintenance of Disciplinary Information
- R 11-20-15 Record of Disclosure Required to be Maintained
- R 11-20-16 Limitation on Redisclosure of Records
- R 11-20-17 Conditions for Disclosure to Officials of Other Schools and School Systems
- R 11-20-18 Disclosure to Certain Federal and State Officials for Federal Program Purposes
- R 11-20-19 Conditions for Disclosure in Health and Safety Emergencies
- R 11-20-20 Conditions for Disclosure of Directory Information
- R 11-20-21 Records from the Juvenile Justice System
- R 11-20-22 Records for Exceptional Students, Information Collected under Policy 2419
- R 11-20-23 Enforcement Authority
- R 11-20-24 Procedures for Lodging a Parent/Guardian or Eligible Student Complaint
- R 11-20-25 Collection and Use of Student Social Security Numbers
- R 11-20-26 Release of List of High School Students to Military Recruiters
- R 11-20-27 Information Release Forms
- Form 11-20-27-1 Permission to Release Educational Records
- Form 11-20-27-2 Release of Medical-Psychiatric Information
- Form 11-20-27-3 Transfer of Records to another School System
- Form 11-20-27-4 Access and Amending Educational Records
- Form 11-20-27-5 Request for Release of Information to Third Party
- Form 11-20-27-6 Inspection List of Student Records
- 11-21 Availability of List of Graduating Seniors to Armed Services
- 11-22 Student Government
- 11-23 Student Publications
- 11-24 Participation in Extracurricular and Interscholastic Activities
- 11-25 Clubs and Organizations
- 11-26 Social Activities
- 11-27 Student Fees, Fines, Charges, Textbooks and Materials
- 11-28 Activity Fees and Fund Raising
- 11-29 Contest for Students
- 11-30 School Calendar of Events and Activities
- 11-31 Restrictions on Athletic Events, Practices and other School Activities When Schools are closed
- 11-32 Student Safety
- 11-33 Accidents, Emergencies and Medications
- R 11-33-1 Student Injury at School
- R 11-33-2 Procedures for Administering Medicines and Specialized Health Care to Students
- R 11-33-3 Health Services Forms
- Form 11-33-3-1 Student Injury Reporting Form
- Form 11-33-3-2 Emergency Information Form
- Form 11-33-3-3 Authorization for Medications to be taken during School Hours
- Form 11-33-3-4 Preston County Schools Medication Policy
- 11-34 Student Accident Insurance
- 11-35 Physical Examinations for Athletes and Cheerleaders
- 11-36 Reporting Suspected Child Abuse and Neglect
- R 11-36-1 Reporting Procedures
- 11-37 Automobile and Motorcycle Use
- R 11-37-1 Regulations for Automobile and Motorcycle Use
- R 11-37-2 Information Handouts for Parents and Students
- Form 11-37-2-1 Preston Education Complex Parking Regulations
- Form 11-37-2-2 Driving and Parking Permit Application
- 11-38 Student Participation in Fire Companies and Ambulance Services
- 11-39 School Personnel Use of Students
- 11-40 Home Visits
- 11-41 Research Conducted in the School
- 11-42 Preston County Schools Health Services
- 11-43 Public Performance by Students
- 11-44 Solicitations of and by Students
- 11-45 Endnotes
- 12-1 Student Transportation
- 12-1R Student Transportation, regulations
- 12-2 Student Transportation Management
- 12-2 R Student Transportation Management, regulations
- 12-3 Transportation Insurance Program
- 12-4 Leasing of School Buses
- 12-4R Leasing of School Buses, regulations
- 12-5 Curricular-Extracurricular Assignments - Alternate Plan
- 12-6 School Bus Accidents/Emergencies
- 12-6R Emergency Evacuation Drills
- 12-7 Bus Shelter Policy
- 12-8 Safety Program
- 12-9 Use of Board Owned Vehicles
- 12-10 Workday for Bus Operators and Multi-Classified Bus Operators