Preston County Board of Education Policies

• File: 1-1 Title and Authority
• File: 1-2 Board of Education Operational Goals
• File: 1-3 Election of Board Members, Term of Office, Resignations, Vacancies and Oath of Office
  • R 1-3-1 Declaring Candidacy
  • R 1-3-2 Eligibility and Qualifications Standards for Board Members
  • R 1-3-3 Resignation or Removal
  • R 1-3-4 Filling Vacancies
• File: 1-4 Authority of Board Members
• File: 1-5 Board Members’ Compensation and Expenses
• File: 1-6 Orientation of New Board Members
• File: 1-7 Board Officers: Elections, Duties and Vacancies
  • R 1-7-1 Duties of Elected Officers
  • R 1-7-2 Filling Vacancies
  • R 1-7-3 Annual Self-Assessment
• File: 1-8 School Board Members’ Standards of Conduct and Responsibilities
  • R 1-8-1 Code of Ethics for Board Members
  • R 1-8-2 Conflict of Interest
  • R 1-8-3 Ethics Act
  • R 1-8-4 Minimum Ethical Standards Established by the Ethics Act
  • R 1-8-5 Unlawful Expenditures by a Fiscal Body
  • R 1-8-6 Personal Liability of Board Members Who Participate in Unlawful Expenditures
  • R 1-8-7 Board of Education and Employee Liability Insurance
  • R 1-8-8 Tort Liability
  • R 1-8-9 Board Immunity from Liability: Disclosure of Information Regarding
• File: 1-9 School Board Meetings
  • R 1-9-1 Statutory Meeting
  • R 1-9-2 Annual Meetings
  • R 1-9-3 Regular Meetings
  • R 1-9-4 Special Meetings
  • R 1-9-5 Adjourned Meetings
  • R 1-9-6 Meeting Procedures
  • R 1-9-7 Agenda Preparation
  • R 1-9-8 Public Notification of Board Meetings
  • R 1-9-9 Board Minutes and Recording Votes
  • R 1-9-10 Executive Sessions
  • R 1-9-11 Citizen Participation
  • R 1-9-12 Advisory Opinions from the West Virginia Ethics Commission Concerning Open Governmental Meetings
  • R 1-9-13 Meeting by Telephone Conference or Other Electronic Means
  • R 1-9-14 Cancellation of Board Meetings
• File: 1-10 Board Committees
• File: 1-11 Development, Adoption, Amendment and Dissemination of School Board Policy
  • R 1-11-1 Adopting, Amending, and Repealing County Policies
  • R 1-11-2 Suspension of Policy
  • R 1-11-3 Policy Manual Distribution
• File: 1-12 Superintendent’s Authority in the Absence of Policy
• File: 1-13 Promoting School Board Effectiveness
  • R 1-13-1 Links with Local School Improvement Councils
  • R 1-13-2 Links with Faculty Senates
  • R 1-13-3 Community at Large
  • R 1-13-4 Review of Personnel Policies
  • R 1-13-5 Use of School-Based Accreditation and Performance Data
  • R 1-13-6 County Steering Committee
  • R 1-13-7 Local Government Flexibility (State Policy Waiver Process)
• File: 1-14 Public Relations
  • R 1-14-1 Board Members’ Procedures for Responding to Public Inquiries
  • R 1-14-2 Complaints Regarding Employees
  • R 1-14-3 Board-Superintendent Relationship
  • R 1-14-4 Appeals Procedures for Citizens
• File: 1-15 Board/Staff Communications
• File: 1-16 Board Attorney
• File: 1-17 Recordings of Board Meetings
• File: 1-18 School Board Public Records
• File: 1-19 School Board Association Membership
• File: 1-20 Authorizing the use of Electronic Signature and Electronic Postmarks
• File: 1-21 Board of Education Student Advisor Position
• File: 1-22 Requests for the Waiver of State Board of Education Policies and Regulations
• File: 1-23 Endnotes

2. Central Office Administration (Click for Complete Policy)

• File: 2-1 Purpose and Objectives
• File: 2-2 Equal Employment Opportunity
• File: 2-3 Lines of Responsibility
• File: 2-4 Administration Salary Schedule
• File: 2-5 Utilizing Consultants
• File: 2-6 Working Days/Hours of Employment
• File: 2-7 Communication with Employees and the Public
• File: 2-8 Review of Administrative Decisions
• File: 2-9 Conventions, Conferences, Committees, Meetings and Institutes
• File: 2-10 Evaluation of the Administrative and Supervisory Staff
• File: 2-11 Job Descriptions
• File: 2-12 Superintendent: Qualifications, Selection and Appointment and Termination for Cause
  • R 2-12-1 Recruitment of the Superintendent
  • R 2-12-2 Minimum Qualifications
  • R 2-12-3 Responsibilities
  • R 2-12-5 Interim Superintendent of Schools
  • R 2-12-6 Acting Superintendent
  • R 2-12-7 Compensation and Benefits
  • R 2-12-8 Professional Development
  • R 2-12-9 Termination for Cause
• File: 2-13 Evaluation of the Superintendent
• File: 2-14 Appointment of Central Office Administrative and Supervisory Personnel
• File: 2-15 School Building Administration
• File: 2-16 Administrative Reports and Manuals and Directives
• File: 2-17 Administrative Demotions, Suspensions, Terminations and Transfers
• File: 2-18 Faculty Senate
• File: 2-19 Preston County Schools Webpage
• File: 2-20 Endnotes

3. Curriculum and Instruction (Click for Complete Policy)

• File: 3-1 Philosophy, Mission, and Goals
• File: 3-2 Organizational Pattern
• File: 3-3 Early Childhood Education (Grades Pre K-4)
  • R 3-3-1 Pre-K Programs
  • R 3-3-2 Primary Elementary (K-2)
  • R 3-3-3 Intermediate Elementary (3-4)
• File: 3-4 Middle Level Education (Grades 5-8)
  • R 3-4-1 Individual Student Transition Plan
• File: 3-5 Adolescent Education (Grades 9-12)
  • R 3-5-1 Definitions
  • R 3-5-2 Graduation Requirements for Students Entering Grade 9 - 2005-2006 through 2007-2008
  • R 3-5-3 Graduation Requirements for Students Entering Grade 9 - 2008-2009 and 2009-2010
  • R 3-5-4 Graduation Requirements for Students Entering Grade 9 - 2010-2011 and thereafter
  • R 3-5-5 Adolescent Education Electives Effective July 1, 2008
  • R 3-5-6 Individual Student Transition Plan
  • R 3-5-7 Unit of Credit
  • R 3-5-8 Alternative Delivery Systems for a Unit of Credit
  • R 3-5-9 One Graduating Class per Year
  • R 3-5-10 Students Who Do Not Complete Requirements in Four Years
  • R 3-5-11 High School Credit Recovery Options
  • R 3-5-12 Experiential Learning
  • R 3-5-13 High School Diploma
  • R 3-5-14 High School Diplomas for surviving War Veterans
  • R 3-5-15 High School Credential
• File: 3-6 Adult Education
• File: 3-7 Education of Students with Exceptionalities
  • R 3-7-1 Inclusion
  • R 3-7-2 Gifted Students
• File: 3-8 Organization of the Instructinal Program
  • R 3-8-1 School Calendar
  • R 3-8-2 School Day and Instructional Day Defined
  • R 3-8-3 Class Size
  • R 3-8-4 Grouping
  • R 3-8-5 Homework
  • R 3-8-6 Field Trips
  • R 3-8-7 Honors and Advanced Placement Courses
  • R 3-8-8 Outside Speakers and Assemblies
  • R 3-8-9 End of Course Examinations
• File: 3-9 County Curriculum and Professional Development Council
• File: 3-10 School Curriculum Committee
• File: 3-11 Student Assistance Team
• File: 3-12 Driver Education
  • R 3-12-1 Course Requirements
  • R 3-12-2 Standards for an Approved Teacher
  • R 3-12-3 Use of Driver Education Vehicles
• File: 3-13 Drug, Alcohol and Tobacco Education
• File: 3-14 Alternative Education Program (AEP)
  • R 3-14-1 Process for Placement of Students in AEP
  • R 3-14-2 Organization and Structure of the AEP
  • R 3-14-3 Staffing Plan and Personnel Qualifications
• File: 3-15 Career Technical Programs Guidelines for Advisory Council and Craft Committees
• File: 3-16 Controversial Issues
• File: 3-17 General Educational Development (GED®) Tests
• File: 3-18 Supplemental Programs and Events
• File: 3-19 Lesson Plans
• File: 3-20 Accessibility (Section 504, American with Disabilities Act)
  • R 3-20-1 Disability Defined
  • R 3-20-2 Section 504/ADA Grievance Procedure
• File: 3-21 Limited English Proficiency Students
• File: 3-22 Reporting Academic Progress to Parents
  • R 3-22-1 High School Student Progress Reports to Parents
  • R 3-22-2 Utilizing School and Classroom Web Pages
  • R 3-22-3 Uniform High School Grading Scale and Quality Points
  • R-3-22-4 Elementary (1-5) and Middle School (6-8) Progress Reports to Parents/Guardians
  • R 3-22-5 Pre-School and Kindergarten Progress Reports to Parents/Guardians
  • R 3-22-6 Parental Conferences
• File: 3-23 Scholastic Achievement and Academic Rank
  • R 3-23-1 Awards and Scholarships
• File: 3-24 Promotion and Retention
  • R 3-24-1 Procedures for Retaining Students Grades K-8
  • R 3-24-2 Criteria for Promotion Grades K-8
  • R 3-24-3 High School Promotion and Retention
  • R 3-24-4 Students with Exceptionalities
  • R 3-24-5 Parental/Guardian Right to Appeal
• File: 3-25 Mastery Testing
• File: 3-26 Instructional and Non-Instructional Activities (Accrued Instructional Time)
  • R 3-26-1 Instructional and Non-Instructional Activities Defined
  • R 3-26-2 Accrued Instructional Time
• File: 3-27 Instructional Resources and Supplemental Materials and Equipment
  • R 3-27-1 Instructional Resources and Learning Technologies Adoptions
  • R 3-27-2 Supplemental Materials and Equipment
• File: 3-28 School Library-Media Centers
  • R 3-28-1 Selection Policy for Instructional Media
• File: 3-29 Complaints Regarding Educational Materials
• File: 3-30 Homebound Instruction
• File: 3-31 Private Tutoring
• File: 3-32 Implementation of a Technology Infrastructure and Acceptable use Policy
  • R 3-32-1 Meeting SBP 2470 Requirements
  • R 3-32-2 Technology Acceptable Use Policy
• File: 3-33 Critical Skills Instructional Support Programs for Third and Eighth Grades
• File: 3-34 Special Instructional Programs/Concerns
  • R 3-34-1 AIDS/HIV Education
  • R 3-34-2 Character Education
  • R 3-34-3 Cardiopulmonary Resuscitation Instruction (CPR) and First Aid Training
  • R 3-34-4 Physical Education
  • R 3-34-5 Permissible Religious Expression in the Schools
  • R 3-34-6 Hunter Safety Program
  • R 3-34-7 Disability History Week
  • R 3-34-8 Playing Taps at Veterans Funerals
• File: 3-35 Local School Improvement Councils
• File: 3-36 School Innovation Zones
• File: 3-37 Student Teachers
• File: 3-38 Early Release of Seniors
• File: 3-39 Endnotes

4. Facilities and Equipment (Click for Complete Policy)

• File: 4-1 Comprehensive Educational Facilities Plan
• File: 4-2 Architectural Firms
• File: 4-3 Project Financing
• File: 4-4 Site Acquisition Procedures
• File: 4-5 School Closing or Consolidation
  • R 4-5-1 School Closing Procedures
  • R 4-5-2 Emergency School Closure
• File: 4-6 Construction Contracts
• File: 4-7 Board Inspection and Acceptance of New Facilities
• File: 4-8 Naming of Facilities
• File: 4-9 Authorized Use of School Facilities, Materials and Equipment
  • R 4-9-1 Public Use of School Facilities Regulations
  • R 4-9-2 Activities for Which School Facilities may not be Authorized
  • R 4-9-3 Liability Insurance for Community Activities
  • R 4-9-4 Fees for Community use of Facilities
  • R 4-9-5 Wage and Hour Requirements for Service Personnel
• File: 4-10 Custodial Services
• File: 4-11 Loitering on School Property
• File: 4-12 Energy Management
• File: 4-13 Davis-Bacon Act
• File: 4-14 Safety Issues
• File: 4-15 Board of Risk and Insurance Safety and Loss Control Policy
  • R 4-15-1 Safety/Loss Control Committee
  • R 4-15-2 Safety Coordinator
  • R 4-15-3 Preston County Schools Safety/Loss Control Manual
• File: 4-16 Endnotes

• File: 5-1 Goals and Objectives
• File: 5-2 Appointment of School Board Treasurer and Fiscal Responsibilities
• File: 5-3 Signatories
• File: 5-4 Depository for Funds
• File: 5-5 Investment of Funds
• File: 5-6 Sources of School Revenues
  • R 5-6-1 Local Tax Sources
  • R 5-6-2 State Aid
  • R 5-6-3 Federal Revenue
  • R 5-6-4 Revenues from Nontax Sources
  • R 5-6-5 Tuition Income
• File: 5-7 Budget Adoption Procedures
  • R 5-7-1 Preliminary Budget
  • R 5-7-2 Final Budget Adoption Procedures
• File: 5-8 Expenditure of Funds
• File: 5-9 Budget Line Item Transfer Authority
• File: 5-10 Purchasing Procedures
  • R 5-10-1 Bidding Procedures
  • R 5-10-2 Open Ended Contracts, Price Agreements, and Blanket Purchase Orders
  • R 5-10-3 Alternative Procurement Procedures
  • R-5-10-4 Exemptions from Competitive Bid Requirements
  • R 5-10-5 Requisitions and Purchase Orders
  • R 5-10-6 Emergencies
  • R 5-10-7 Resident Vendor Preference
  • R 5-10-8 Construction Contract Change Orders
• File: 5-11 Payroll Procedures
• File: 5-12 Tax Sheltered Annuities
• File: 5-13 Fiscal Accounting System and Reporting
  • R 5-13-1 District Treasurer Reports
  • R 5-13-2 Audits
• File: 5-14 Bonded Employees
• File: 5-15 Individual School Funds Management
  • R 5-15-1 Required Accounting Records
  • R 5-15-2 Banking and Bank Accounts
  • R 5-15-3 Petty Cash and Change Drawer Startup
  • R 5-15-4 Payment for Personal Services
  • R 5-15-5 Gate Receipts
  • R 5-15-6 Athletic Funds
  • R 5-15-7 School-Based Fund Raising Accounting
  • R 5-15-8 School Support Organization Guidelines
  • R 5-15-9 Vending Machine Sales
  • R 5-15-10 Sale of Healthy Drinks and Soft Drinks in High Schools
  • R 5-15-11 Sale of Healthy Beverages and Foods in Schools Pre-K-12
  • R 5-15-12 Concession Sales
  • R 5-15-13 Clearing of Class Accounts
  • R 5-15-14 Funding of Recognition and Awards Programs
• File: 5-16 Quasi-Public Funds
• File: 5-17 Sale of School Property
  • R 5-17-1 Disposal of Real Property
  • R 5-17-2 Disposal of Personal Property
  • R 5-17-3 Procedure for Disposing of Surplus Property
  • R 5-17-4 Disposal of Equipment Purchased From a Federal Grant
• File: 5-18 Business Franchise Certificate
• File: 5-19 Faculty Senate Funds
  • R 5-19-1 Allocation of Faculty Senate Funds
  • R 5-19-2 Open Governmental Meetings Requirement
• File: 5-20 Credit Cards
  • R 5-20-1 General Guidelines for Credit Card Use
  • R 5-20-2 Types of Credit Cards Which May be Issued
• File: 5-21 Activity Fees and Fund Raising
  • R 5-21-1 General Guidelines and Regulations
  • R 5-21-2 Criteria for Approval of Major Student Sales Vendors
• File: 5-22 Travel Regulations
  • R 5-22-1 Travel within the County
  • R 5-22-2 Travel Outside of Preston County
• File: 5-23 In Lieu of Student Transportation Fees
• File: 5-24 Purchase of Safety Work Boots and Safety Glasses for Mechanics
• File: 5-25 Endnotes

• File: 6-1 Goals and Objectives of the Child Nutrition Program
• File: 6-2 Coordinator of Child Nutrition Program
• File: 6-3 Program Accountability and Compliance
• File: 6-4 Role of the Principal
• File: 6-5 Nutrition Standards for Other Foods and Beverages
• File: 6-6 Offer Verses Serve
• File: 6-7 Adequate Time for Meal Consumption
• File: 6-8 A La Carte Sales
• File: 6-9 Availability of Drinking Water
• File: 6-10 Snack Options
• File: 6-11 Collection of Lunch Money
• File: 6-12 Endnotes

7. Professional and Service Personnel Development (Click for Complete Policy)

• File: 7-1 Orientation for New Personnel
  • R 7-1-1 Professional and Service Personnel
  • R 7-1-2 Beginning Teacher Internship Program
  • R 7-1-3 Beginning Principal Internship
  • R 7-1-4 Training through the Principals’ Academy
• File: 7-2 Personnel Evaluation
  • R 7-2-1 Definitions
  • R 7-2-2 Principles of Operation
  • R 7-2-3 Rating Structure for Professional Personnel
  • R 7-2-4 Observation and Evaluation Forms
• File: 7-3 Evaluation Procedures for Classroom Teachers
  • R 7-3-1 Observation of Classroom Teachers
  • R 7-3-2 Post Observation Conference
  • R 7-3-3 Evaluation Process for Classroom Teachers
  • R 7-3-4 Improvement Plan for Classroom Teachers
  • R 7-3-5 Improvement Team for Classroom Teachers
  • R 7-3-6 Classroom Teachers' Responsibilities
• File: 7-4 Evaluation Procedures for Administrators
  • R 7-4-1 Evaluation Process for Administrators
  • R 7-4-2 Improvement Plan for Administrators
  • R 7-4-3 Improvement Team for Administrators
  • R 7-4-4 Administrators' Responsibilities
• File: 7-5 Evaluation Procedures for Professional Support Personnel
  • R 7-5-1 Evaluation Process for Professional Support Personnel
  • R 7-5-2 Improvement Plan for Professional Support Personnel
  • R 7-5-3 Improvement Team for Professional Support Personnel
  • R 7-5-4 Professional Support Personnel Responsibilities
• File: 7-6 Evaluation Procedures for Coaches
  • R 7-6-1 Evaluation Process for Coaches
  • R 7-6-2 Improvement Plan for Coaches
  • R 7-6-3 Improvement Team for Coaches
  • R 7-6-4 Coaches' Responsibilities
• File: 7-7 Evaluation Procedures for Extracurricular Assignments
• File: 7-8 Observation of Classroom Teachers for Instructional Supervision Purposes
• File: 7-9 Timelines for the Observation and Evaluation Process
• File: 7-10 Evaluator Training
• File: 7-11 Service Employee Evaluations
• File: 7-12 Evaluation Process for Substitute Personnel
• File: 7-13 Professional Growth
• File: 7-14 Attendance at Professional Meetings
• File: 7-15 Professional Personnel Staff Development Programs
• File: 7-16 Service Personnel Staff Development Programs
  • R 7-16-1 Service Personnel Compensation for out of County Conferences
• File: 7-17 Multicultural Education for School Personnel
• File: 7-18 Endnotes

8. Personnel Management (Click for Complete Policy)

• File: 8-1 Personnel Policies Related to Employment in Preston County
  • R 8-1-1 Equal Employment Opportunity
  • R 8-1-2 Employer-Employee Relations
  • R 8-1-3 Employee Involvement in Decision Making
  • R 8-1-4 Employee Conflict of Interest
  • R 8-1-5 Employee Protection
• File: 8-2 Employment of Professional and Service Personnel
  • R 8-2-1 Vacancy Posting for Professional Personnel
  • R 8-2-2 Criteria for the Selection of Professional Personnel
  • R 8-2-3 Vacancy Posting for Service Personnel
  • R 8-2-4 Promotion and Filling of Service Personnel Vacancies
  • R 8-2-5 FBI Background Check
  • R 8-2-6 Return of Contracts and Employment Forms
  • R 8-2-7 Service Personnel Employment Policies and Regulations
  • R 8-2-8 Employment of Coordinator of Transportation
  • R 8-2-9 Service Personnel Itinerant Status
• File: 8-3 Professional Personnel Certification
  • R 8-3-1 Highly Qualified Teacher
  • R 8-3-2 Paraproessional Certificates
  • R 8-3-3 Professional Certification Requirements
  • R 8-3-4 Tolling of License and Registration Requirements
  • R 8-3-5 Reimbursement for Tuition Costs
  • R 8-3-6 Issuing Permits to Non-School Persons Who Are Employed or Volunteer as Athletic or Extracurricular Coaches for Middle and High School Programs
  • R 8-3-7 National Board Certification
  • R 8-3-8 Revocation of Teaching Certificates
  • R 8-3-9 Athletic Trainer
• File: 8-4 Service Personnel Certifications and Competency Exams
  • R 8-4-1 Commercial Driver’s License for School Personnel and Electrician License License
  • R 8-4-2 Required Level of Education and Service Personnel Contracts
  • R 8-4-3 Competency Testing for Service Personnel
  • R 8-4-4 Title I Paraprofessionals and Instructional Aides
  • R 8-4-5 Supervisory Aides
  • R 8-4-6 Bus Operator Certification
• File: 8-5 Priority Placement of Professional and Service Personnel Following the Consolidation or Merger of Two or more Schools
• File: 8-6 Employee Medical Examinations
• File: 8-7 Tuberculin Examinations
• File: 8-8 Transportation Employees’ Alcohol and Controlled Substance Testing
  • R 8-8-1 Defeating Drug/Alcohol Screening Tests (Criminal Penalties)
• File: 8-9 Employee Grievance Procedure
  • R 8-9-1 Definitions as They Apply to the Preston County Board of Education:
  • R 8-9-2 Grievance Procedure Generally
  • R 8-9-3 Grievance Procedural Levels
  • R 8-9-4 Enforcement and Appeal
  • R 8-9-5 Allocation of Expenses and Attorney's Fees
  • R 8-9-6 Mandamus Proceeding
• File: 8-10 Employee Code of Conduct
• File: 8-11 Personal Leave Benefits
  • R 8-11-1 Definition of Terms
  • R 8-11-2 Allowable Reasons for Personal Leave
  • R 8-11-3 Guidelines for submitting Personal Leave Requests
  • R 8-11-4 Personal Leave without Cause (Miscellaneous Days)
• File: 8-12 Personal (Sick) Leave Bank
  • R 8-12-1 Organization and Structure of the Sick Leave Bank
  • R 8-12-2 Eligibility for Use of the Sick Leave Bank
  • R 8-12-3 Board of Trustees
  • R 8-12-4 Operation of the Sick Leave Bank
  • R 8-12-5 Limitations
• File: 8-13 Personal Leave Donation Program
  • R 8-13-1 Definitions
  • R 8-13-2 Guidelines
• File: 8-14 Vacation Policy
• File: 8-15 Leave of Absence
  • R 8-15-1 Military Leave
  • R 8-15-2 Educational Leave
  • R 8-15-3 Medical Leave
  • R 8-15-4 Birth, Adoption, and Infant Bonding Leave
  • R 8-15-5 Political Leave
  • R 8-15-6 Jury Service/Witness Subpoenas
  • R 8-15-7 Attendance at Association and/or Conference Meetings
  • R 8-15-8 Short-Term Leave
• File: 8-16 Family Medical Leave of Benefits
  • R 8-16-1 Definitions
  • R 8-16-2 Employees Eligible for FMLA
  • R 8-16-3 Intermittent or Reduced Leave Schedule
  • R 8-16-4 Notice Requirements for the Board
  • R 8-16-5 Notice Requirements for Employees
  • R 8-16-6 Certification of Need for Family Leave
  • R 8-16-7 Restoration to Position upon Return from leave
  • R 8-16-8 Seniority and Employment Benefits
  • R 8-16-9 Denial of FMLA Leave or Reinstatement to Former Position
  • R 8-16-10 Special Rules for School Employees
• File: 8-17 Transfer of Personnel
  • R 8-17-1 Notification/Employee Rights
  • R 8-17-2 Limitations on Transfers
  • R 8-17-3 Action by Board
  • R 8-17-4 Intent Forms
  • R 8-17-5 Transfers Owing to a Reduction of Staff in a School
  • R 8-17-6 Transfers Owing to a Reduction in the Number of Bus Operators in a Specific Attendance Area of the
• File: 8-18 Reduction in Force
  • R 8-18-1 Professional Personnel
  • R 8-18-2 Lateral Positions/Areas for Professional Personnel
  • R 8-18-3 Reductions of Classroom Teaching Positions in an Elementary School
  • R 8-18-4 Service Personnel
  • R 8-18-5 Preferred Recall List
• File: 8-19 Employee Seniority Rights
  • R 8-19-1 Professional Personnel Seniority Rights
  • R 8-19-2 Service Personnel Seniority Rights
• File: 8-20 Separation of Personnel
  • R 8-20-1 Employees with Continuing Contracts
  • R 8-20-2 Employees with Probationary Contracts
• File: 8-21 Employee Resignation
• File: 8-22 Employee Fringe Benefits
  • R 8-22-1 Workers’ Compensation
  • R 8-22-2 Unemployment Compensation
  • R 8-22-3 Health Insurance Program
  • R 8-22-4 Retirement Plan
  • R 8-22-5 Early Notification of Retirement Bonus
  • R 8-22-6 Employee Job-Sharing
• File: 8-23 Personnel Files
  • R 8-23-1 Notification of Affected Employees of a Breach of Security of Consumer Information
• File: 8-24 Employee Suspension and Dismissal
  • R 8-24-1 General Guidelines
  • R 8-24-2 Due Process Rights of School Personnel
• File: 8-25 Employee Strikes
• File: 8-26 Travel Regulations
  • R 8-26-1 Travel within the County
  • R 8-26-2 Travel outside of Preston County
• File: 8-27 Staff Political Activities
• File: 8-28 Employee Contracts and Compensation Guidelines
  • R 8-28-1 Contract Procedures
  • R 8-28-2 Compensation Guidelines
  • R 8-28-3 Pupil/Teacher Ratio Supplemental Pay
  • R 8-28-4 Service Personnel Salary Supplement for Additional Training
  • R 8-28-5 Salary Increments for Central Office and School Level Administrators
  • R 8-28-6 Employees Separated from Payroll before Paydays
  • R 8-28-7 Supplement for Classroom Teachers with National Board Certification
  • R 8-28-8 Supplement for Professional Personnel with Recognized National Certification in Their Field of Expertise
  • R 8-28-9 College Tuition Assistance for Instructional Personnel
• File: 8-29 Extracurricular Assignments
• File: 8-30 Service Personnel Extra Duty Assignments
• File: 8-31 Service Personnel Time Schedules
  • R 8-31-1 Custodians Schedules
  • R 8-32-1 Service Personnel - Time Reporting
• File: 8-32 Workday for Bus Operators and Multi-Classified Bus Operators
  • R 8-32-1 Bus Operator’s Beginning and Ending Work Station Agreement Form
• File: 8-33 Guidelines for Overtime and Compensatory Time
  • R 8-33-1 Guidelines for Overtime Work and Overtime Pay
  • R 8-33-2 Compensatory Time
• File: 8-34 Professional Personnel Work Day
• File: 8-35 Prevention of Racial, Sexual, Religious, Ethnic Harassment and Violence Against School Employees and Students
  • R 8-35-1 Procedures for Implementing the Policy
  • R 8-35-2 Reporting Suspected Child Abuse and Neglect
• File: 8-36 Prevention of Sexual Abuse and/or Molestation of Students
  • R 8-36-1 Procedures for Implementing the Policy
  • R 8-36-2 Supervision of Students
• File: 8-37 Substance Abuse and Tobacco Control
  • R 8-37-1 Definitions:
  • R 8-37-2 Maintaining a Safe and Healthy ATOD Free Environment
  • R 8-37-3 Enforcement Provisions for Staff and Public
  • R 8-37-4 Policy Review
• File: 8-38 Drug-Free Workplace
• File: 8-39 Substitute Employees
  • R 8-39-1 Substitute Teacher Regulations
  • R 8-39-2 Substitute Service Employees
  • R 8-39-3 Service Substitute Pay Scale
  • R 8-39-4 Long-term Substitutes – PEIA Benefits
  • R 8-39-5 Additional Substitute Benefits After 30 Days of Employment
  • R 8-39-6 Substitute Service Personnel Employment Rights after 30 Days of Employment
  • R 8-39-7 Substitute Employees Who Complete 133 Days of Employment in Any One School Year
  • R 8-39-7 Substitutes who are Unavailable for or Refuse to Accept Assignments
• File: 8-40 Employee Exposure to Blood or Body Fluids
  • R 8-40-1 Procedures
  • R 8-40-2 Glossary of Terms
• File: 8-41 Employee Protections from Physical Threat and Assault
• File: 8-42 Employee Cell Phone Use
• File: 8-43 Endnotes

• File: 9-1 Assessment of Student Growth and Progress
  • R 9-1-1 Student Assessment Regulations
  • R 9-1-2 Administration Regulations
  • R 9-1-3 Reporting to Parents and Students Regulations
  • R 9-1-4 Security Regulations
• File: 9-2 Performance Based Accreditation System
  • R 9-2-1 Annual Measures of Student Performance and Progress
  • R 9-2-2 School Accreditation Status
  • R 9-2-3 School System Approval
  • R 9-2-4 On-Site Reviews
  • R 9-2-5 Appeals Procedures
• File: 9-3 Electronic County Strategic Improvement Plan
• File: 9-4 Electronic School Strategic Improvement Plan
• File: 9-5 Endnotes

10. Community Relations (Click for Complete Policy)

• File: 10-1 Relations with the Public
• File: 10-2 Relations with the News Media
• File: 10-3 Displays and Advertising in the Schools
• File: 10-4 Distribution of Outside Communications
• File: 10-5 Publication of Official Reports
• File: 10-6 Gifts, Gratuities, and Fees to School Employees
• File: 10-7 Staff Directories
• File: 10-8 School Visitors
  • R 10-8-1 Regulations for School Visitors
  • R 10-8-2 Visiting Board Members and Members of the Central Staff
  • R 10-8-3 Controlling Access to Schools
  • R 10-8-4 Crowd Control at Extracurricular Activities
  • R 10-8-5 Injury to Visitors on School Property
• File: 10-9 Relations with other Agencies
• File: 10-10 Parent and School Support Organizations
• File: 10-11 Public Gifts
• File: 10-12 Solicitation by Outside Business Agents
• File: 10-13 School Volunteers
  • R 10-13-1 Procedures for the Selection and Utilization of School Volunteers
  • R 10-13-2 Insurance and Health Requirements for Volunteers
  • R 10-13-3 Injury to Volunteers on School Property
• File: 10-14 Parental Involvement in Title I
  • R 10-14-1 Statutory Requirements to be Implemented by the Board of Education
  • R 10-14-2 Implementing the Required District-Wide Parental Involvement Policy Components
  • R 10-14-3 Discretionary System-Wide Parental Involvement Policy Components
• File: 10-15 Parental, Family and Community Involvement in Education
  • R 10-15-1 Definitions
  • R 10-15-2 The Strategic Planning Committee
  • R 10-15-3 Planning Guidelines
• File: 10-16 Local School Improvement Councils
• File: 10-17 Endnotes

11. Students (Click for Complete Policy)

• File: 11-1 The Preston County Board of Education’s Commitment to Educational Quality
• File: 11-2 Person to Whom the Schools are Open
• File: 11-3 School Entrance Requirements
  • R 11-3-1 Age and Immunization Requirements
  • R 11-3-2 General Enrollment Requirements
  • R 11-3-3 Early Entrance Into Kindergarten for Students Whose Birth Date Falls after September 1
• File: 11-4 Home Schooling
  • R 11-4-1 Home Instruction under §18-8-1 (c) (2)
  • R 11-4-2 Admission of Students From Home Schooling and Private Schools
• File: 11-5 Inter-County/State Student Transfers
  • R 11-5-1 Out-of-County Students Requesting Transfer into Preston County
  • R 11-5-2 Preston County Student Requests to Transfer to a Neighboring County
  • R 11-5-3 Transfer Student's Suspension and/or Expulsion Status
  • R 11-5-4 Admission of Exchange Students
  • R 11-5-5 Appeals Process
• File: 11-6 Intra-County Student Transfers
• File: 11-7 Student Rights and Responsibilities
  • R 11-7-1 Married Students
  • R 11-7-2 Pregnant Students
  • R 11-7-3 Student Dress and Appearance
  • R 11-7-4 Search and Seizure
  • R 11-7-5 Cooperation with Law Enforcement Officers
  • R 11-7-6 Disruptive Student Demonstrations
  • R 11-7-7 Destroying or Defacing Property
• File: 11-8 Student Complaints and Concerns
• File: 11-9 Staff and Student Relationships
• File: 11-10 Student Handbook
• File: 11-11 Voter Registration
• File: 11-12 Student Attendance
  • R 11-12-1 Philosophy
  • R 11-12-2 Policy Development
  • R 11-12-3 Definitions
  • R 11-12-4 County Coordinator of Attendance Responsibilities
  • R 11-12-5 Principal Responsibilities
  • R 11-12-6 Teacher Responsibilities
  • R 11-12-7 Parent or Guardian Responsibilities
  • R 11-12-8 Student Responsibilities
  • R 11-12-9 Absences
  • R 11-12-10 Dropout Prevention
  • R 11-12-11 Encouraging Good Attendance
  • R 11-12-12 Compulsory Attendance Ages
  • R 11-12-13 Individual Exception to Four-Year Attendance Requirement
  • R 11-12-14 Releasing Students during the School Day
  • R 11-12-15 Work Permits
  • R 11-12-16 Maintenance of Student Attendance Records
  • R 11-12-17 Exclusions for Health Reasons
  • R 11-12-18 Non-compulsory School Age Student Withdrawal
  • R 11-12-19 School Attendance and Satisfactory Academic Progress as Conditions of Licensing for Privilege of Operation of Motor Vehicle
  • R 11-12-20 Appeals Process for Absences
• File: 11-13 Student Code of Conduct
  • R 11-13-1 Expectations of Students Enrolled in Preston County Schools
  • R 11-13-2 Awareness Program
  • R 11-13-3 Definitions
  • R 11-13-4 Application of the Student Code of Conduct
  • R 11-13-5 Violations of the Student Code of Conduct
  • R 11-13-6 Complaint Procedures
  • R 11-13-7 Investigation Procedures
  • R 11-13-8 Board of Education Action and Reporting
  • R 11-13-9 Right to Alternative Complaint Procedures
  • R 11-13-10 Violence Prevention and Intervention Training
  • R 11-13-11 Identification and Classification as a Persistently Dangerous School
  • R 11-13-12 Severability
• File: 11-14 Student Discipline
  • R 11-14-1 Corporal Punishment
  • R 11-14-2 Detention of Students
  • R 11-14-3 Physical Restraint and/or Removal of Unruly Students from a Classroom Environment
  • R 11-14-4 In-school Suspensions and Exclusions
  • R 11-14-5 Out of School Suspension of Students
  • R 11-14-6 Expulsion of Students
  • R 11-14-7 Student Due Process Rights in an Expulsion or Long Suspension Hearing
  • R 11-14-8 Board of Education’s Options for Conducting the Hearing
  • R 11-14-9 Superintendent’s Authority in Conducting the Hearing
  • R 11-14-10 Dangerous Student Designation
  • R 11-14-11 Suspension and Expulsion of Students with Exceptionalities
  • R 11-14-12 Recording Suspension and Expulsion Information on the WVEIS
• File: 11-15 Supervision of Students
• File: 11-16 Racial, Sexual, Religious/Ethnic Harassment of and Violence against Students and Employees
  • R 11-16-1 Definitions
  • R 11-16-2 Reporting Incidents of Harassment and/or Violence
  • R 11-16-3 Conducting an Investigation and making Recommendations
  • R 11-16-4 Harassment and Violence Prevention Programs
  • R 11-16-5 Dissemination of Regulations
  • R 11-16-6 Reprisals
• File: 11-17 Harassment, Intimidation or Bullying Prohibition
  • R 11-17-1 Definitions
  • R 11-17-2 Complaint Procedures
  • R 11-17-3 Investigation Procedures
  • R 11-17-4 Reprisals
  • R 11-17-5 Policy Dissemination
• File: 11-18 Substance Abuse and Tobacco Control
  • R 11-18-1 Definitions:
  • R 11-18-2. Maintaining a Safe and Healthy ATOD Free Environment
  • R 11-18-3 Enforcement Provisions for Student Violation of the Drug and Alcohol Provisions of this Policy
  • R 11-18-4 Enforcement Provisions for Student Violation of the Tobacco Provisions of this Policy
  • R 11-18-5 Enforcement Provisions for School Employees
  • R 11-18-6 Enforcement Provisions for Members of the Public
  • R 11-18-7 Policy Review
• File: 11-19 Collection, Maintenance and Disclosure of Student Data
  • R 11-19-1 Definitions
  • R 11-19-2 Access to and Security of Student Files
  • R 11-19-3 Parent/Guardian Annual Notification of Rights
  • R 11-19-4 Disclosure of Personally Identifiable Information
  • R 11-19-5 Conditions for Disclosure of Directory Information
  • R 11-19-6 Records from the Juvenile Justice System
  • R 11-19-7 Records for Exceptional Students, Information Collected under Policy 2419
  • R 11-19-8 Parent/Guardian’s and Eligible Student Right’s to Inspect and Review Education Records
  • R 11-19-9 Parent/Guardian’s or Eligible Student’s Right to a Hearing
  • R 11-19-10 Procedures for Lodging a Parent/Guardian or Eligible Student Complaint
  • R 11-19-11 Collection and Use of Student Social Security Numbers
  • R 11-19-12 Maintenance of Disciplinary Information
  • R 11-19-13 Law Enforcement Units
  • R 11-19-14 Maintenance and Destruction of Education Records
• File: 11-20 Availability of List of Graduating Seniors to Armed Services
• File: 11-21 Student Government
• File: 11-22 Student Publications
• File: 11-23 Participation in Extracurricular and Interscholastic Activities
• File: 11-24 Clubs and Organizations
• File: 11-25 Social Activities
• File: 11-26 Student Fees, Fines, Charges, Textbooks and Materials
• File: 11-27 Activity Fees and Fund Raising
  • R 11-27-1 General Guidelines and Regulations
  • R 11-27-2 Criteria for Approval of Major Student Sales Vendors
• File: 11-28 Contest for Students
• File: 11-29 School Calendar of Events and Activities
• File: 11-30 Restrictions on Athletic Events, Practices and other School Activities When Schools are Closed
• File: 11-31 Student Safety
  • R 11-31-1 Controlling Access to Schools
  • R 11-31-2 Loitering on School Property
  • R 11-31-3 Crowd Control at Extracurricular Activities
  • R 11-31-4 Protective Shields
  • R 11-31-5 Limiting School Access to Contractors and Service Providers
• File: 11-32 Accidents, Emergencies and Medications
  • R 11-32-1 Student Injury at School
  • R 11-32-2 Administering Medicines and Specialized Health Care to Students
• File: 11-33 Student Accident Insurance
• File: 11-34 Physical Examinations for Athletes and Cheerleaders
• File: 11-35 Reporting Suspected Child Abuse and Neglect
• File: 11-36 Student Vehicle Use
• File: 11-37 Student Participation in Fire Companies and Ambulance Services
• File: 11-38 School Personnel Use of Students
• File: 11-39 Home Visits
• File: 11-40 Research Conducted in the School
• File: 11-41 Preston County Schools Health Services
  • R 11-41-1 Definitions
  • R 11-41-2 Disease Prevention Measures
  • R 11-41-3 School Nurses
  • R 11-41-4 Disease Control Measures
  • R 11-41-5 Protocol For Communicable Diseases - Case Review
• File: 11-42 Public Performance by Students
• File: 11-43 Solicitations of and by Students
• File: 11-44 Student Activity Drug Testing
• File: 11-45 Student Possession and use of Electronic Signaling and Other Devices
• File: 11-46 Endnotes

12. Transportation Services (Click for Complete Policy)

• File: 12-1 Student Transportation
  • R 12-1-1 School Personnel Responsibilities
  • R 12-1-2 Student Commutes – Home to School
  • R 12-1-3 School Bus Scheduling and Routing
  • R 12-1-4 Payment In Lieu of Bus Transportation
• File: 12-2 Student Transportation Management
  • R 12-2-1 Coordinator of Transportation
  • R 12-2-2 Regular and/or Substitute Bus Operators
  • R 12-2-3 Parental Responsibility
• File: 12-3 Student Conduct on Buses
  • R 12-3-1 Requirement to Post SBP 4373 in Each School Bus
  • R 12-3-2 Preston County Rules/Regulations for Student Conduct on Buses
  • R 12-3-3 Disciplinary Actions
  • R 12-3-4 Supervision of Students during Curricular and Extracurricular Trips
  • R 12-3-5 Monitoring Student Bus Conduct Electronically
  • R 12-3-6 Distribution of Policy
• File: 12-4 Regulations for Transporting Students with Disabilities Requiring Special Transportation
• File: 12-5 Curricular and Extra-Curricular Trips
  • R 12-5-1 General Guidelines for Curricular and Extra-Curricular Trips
  • R 12-5-2 Field Trips and Excursions
  • R 12-5-3 Limitations on the use of County Autos and Vans to Transport Students to School Activities
  • R 12-5-4 Guidelines for Curricular and Extra-Curricular Trips Where County and/or Leased Vehicles are not Utilized
  • R 12-5-5 Charter Buses
  • R 12-5-6 Parental Waiver of Liability Form
• File: 12-6 Regulations for Bus Operator Extra-Duty Assignments
  • R 12-6-1 Time Accounting for Extra-Curricular Trips (Extra-Duty Assignment)
• File: 12-7 Transportation Insurance Program
• File: 12-8 Leasing of School Buses
• File: 12-9 School Bus Maintenance and Safety
• R 12-9-1 Driver Responsibility for School Bus Maintenance and Safety
  • R 12-9-2 School Bus Safety Inspections
  • R 12-9-3 School Bus Radios
  • R 12-9-4 Cellular Telephones
  • R 12-9-5 Limits on the Idling of School Buses
• File: 12-10 Emergency Evacuation Drills
• File: 12-11 School Bus Accidents and Emergencies
• File: 12-12 Use of Board Owned Vehicles
• File: 12-13 Workday for Bus Operators and Multi-Classified Bus Operators
• File: 12-14 Endnotes

13. Wellness Program (Click for Complete Policy)

• File: 13-1 Overview and Mission Statement
• File: 13-2 Formulation and Implementation of the Wellness Policy
• File: 13-3 Wellness Policy Committee Members
• File: 13-4 General Provisions, Expectations, and Key Caveat
• File: 13-5 Policy Goals
  • R 13-5-1 Goal 1: Nutrition Education
  • R 13-5-2 Goal 2: Physical Education and Physical Activity
  • R 13-5-3 Goal 3: Health Services
  • R 13-5-4 Goal 4: Healthy School Learning Environment
  • R 13-5-5 Goal 5: Nutrition Services
• File: 13-6 Child Nutrition Operations
• File: 13-7 Monitoring and Policy Review